Remote Staff Assistant to Vice President, Security and Facilitation - Administrative Support & Coordination

Join Workwarp as a Remote Staff Assistant and Drive Administrative Excellence Workwarp is a dynamic organization that values innovation and collaboration. We're seeking a highly skilled and organized Staff Assistant to provide top-notch administrative support to our Vice President, Security and Facilitation, and their team. As a remote Staff Assistant, you will play a vital role in ensuring the smooth operation of our Security and Facilitation department, enabling our leaders to focus on delivering exceptional service to A4A members. About the Role We're looking for a detail-oriented and proactive individual to join our team as a Staff Assistant. This non-exempt role reports to the Vice President, Security and Facilitation, and is responsible for providing comprehensive administrative support to the department. As a Staff Assistant, you will be the first point of contact for various stakeholders, including council and committee members, and will be responsible for coordinating meetings, managing files and databases, and handling correspondence. Key Responsibilities Coordinate council and committee meetings, including logistics, communications, and problem-solving, to ensure seamless execution. Assist meeting attendees with handouts, computer and phone access, and other needs, providing exceptional support and ensuring a positive experience. Manage internal team drives and files, website information, contacts, and distribution lists, maintaining accuracy and up-to-date records. Maintain files, including semi-annual report consolidation and distribution, and handle correspondence, demonstrating strong organizational skills. Make travel arrangements, including domestic and international flights, hotels, and cars, ensuring timely and efficient booking. Assist with scheduling for the Vice President, Security and Facilitation, and support other departmental assistants as needed, showcasing flexibility and adaptability. Handle department mail, including faxes and emails, and perform receptionist duties as required, providing a professional and welcoming presence. Update information on the member portal and maintain databases, ensuring data accuracy and integrity. Perform additional duties as assigned, demonstrating a willingness to learn and grow with the organization. Essential Qualifications To succeed in this role, you will need: A high school diploma or equivalent; an associate's or bachelor's degree is preferred. At least 2 years of administrative experience, preferably in a similar industry or role. Proven organizational and time management skills, with the ability to prioritize tasks and meet deadlines. Excellent communication and interpersonal skills, with the ability to interact with various stakeholders. Proficiency in Microsoft Office and Google Workspace, with the ability to learn new software and systems. Strong attention to detail and accuracy, with a focus on delivering high-quality work. Preferred Qualifications To stand out as a candidate, you will ideally have: Experience working in a remote or virtual environment, with the ability to work independently and collaboratively. Knowledge of website management and maintenance, with experience using content management systems. Familiarity with database management and maintenance, with the ability to update and maintain records. Previous experience in a security or facilitation-related field, or a willingness to learn and adapt to the industry. Skills and Competencies To excel in this role, you will need to possess: Strong administrative and organizational skills, with the ability to manage multiple tasks and priorities. Excellent communication and interpersonal skills, with the ability to build strong relationships with stakeholders. Proactive problem-solving and analytical skills, with the ability to think critically and creatively. Adaptability and flexibility, with the ability to adjust to changing priorities and circumstances. A strong work ethic and commitment to delivering high-quality work, with a focus on attention to detail and accuracy. Career Growth Opportunities and Learning Benefits At Workwarp, we're committed to supporting the growth and development of our team members. As a Staff Assistant, you will have the opportunity to: Develop your administrative and organizational skills, with the potential to take on additional responsibilities. Build strong relationships with stakeholders, including council and committee members, and other departmental teams. Gain experience working in a remote or virtual environment, with the flexibility to work from anywhere. Learn about the security and facilitation industry, with the potential to develop specialized knowledge and expertise. Work Environment and Company Culture At Workwarp, we value a culture of collaboration, innovation, and inclusivity. As a remote Staff Assistant, you will be part of a dynamic team that is passionate about delivering exceptional service to A4A members. We offer: A flexible and remote work environment, with the ability to work from anywhere. A collaborative and supportive team culture, with regular check-ins and opportunities for feedback. Opportunities for professional growth and development, with a focus on building skills and expertise. Compensation and Benefits We offer a competitive salary and benefits package, including: A comprehensive compensation package, with a competitive salary and benefits. Opportunities for professional growth and development, with a focus on building skills and expertise. A flexible and remote work environment, with the ability to work from anywhere. Join Our Team If you're a motivated and organized individual with a passion for administrative excellence, we encourage you to apply for this exciting opportunity. As a Staff Assistant at Workwarp, you will play a vital role in supporting our Security and Facilitation department, and will have the opportunity to develop your skills and expertise in a dynamic and collaborative environment. Don't miss this chance to join our team and drive administrative excellence - apply now! Apply for this job