[Remote] Recruiting Associate

Note: The job is a remote job and is open to candidates in USA. Instacart is transforming the grocery industry by providing essential services and flexible earning opportunities. As a Recruiting Associate, you will manage the job opening process, conduct phone screens, and proactively source talent while ensuring a best-in-class candidate experience. Responsibilities Manage the job opening process from Workday to Greenhouse Calibrate hiring profiles with recruiters and hiring managers to translate requirements into screening criteria and/or sourcing strategies Own the top of funnel review process, including high-volume inbound applicants, referrals, and internal candidates within defined SLAs Conduct / facilitate recruiter phone screens to evaluate skills and role alignment and determine fit for role Proactively source and engage top talent through Covey, LinkedIn, Gem, and other platforms and generate pipeline insights Ensure operational excellence with meticulous ATS hygiene Build candidate-facing materials and prep guides that clearly communicate process, expectations, and the Instacart story Identify process gaps and pilot improvements within our tech stack to help the broader team work smarter, faster, and at scale Skills 2+ year of experience in a sourcing or recruiting capacity 1-3 years of professional experience, preferably within HR/Talent Acquisition or an operations role Experience conducting recruiter phone screens and documenting structured feedback Experience reviewing and prioritizing high-volume inbound applicants across multiple roles Excellent verbal and written communication skills with a professional, candidate-centric approach Strong organizational skills and attention to detail; able to manage multiple requisitions and deadlines in a fast-paced environment Proven ability to problem-solve and execute solutions in a timely manner Remote-eligible within the United States and Canada Experience working in Greenhouse (ATS) with strong ATS hygiene and reporting habits Experience with inbound application review and sourcing tools such as Covey, Gem, and LinkedIn Recruiter Background supporting high-volume recruiting environments Familiarity with Modernloop and Brighthire or similar interview automation and intelligence tools Collaborative team player comfortable partnering with multiple stakeholders simultaneously Process-driven mindset with a focus on continuous improvement and operational efficiency Flexibility to shift tasks and priorities based on evolving hiring needs and business demands Company Overview Instacart is an online grocery platform that offers same-day delivery and pickup services for retailers and consumers. It was founded in 2012, and is headquartered in San Francisco, California, USA, with a workforce of 1001-5000 employees. Its website is Company H1B Sponsorship Instacart has a track record of offering H1B sponsorships, with 156 in 2025, 173 in 2024, 111 in 2023, 159 in 2022, 170 in 2021, 59 in 2020. Please note that this does not guarantee sponsorship for this specific role.