Office & Operations Coordinator, Platform

LOCATION New York, NY, USA - Onsite 5 days a week (NoHo Office) JOB DESCRIPTION We’re looking for an Office and Operations Coordinator who’s excited to own the day-to-day office experience, manage events, and support core operations administration. This role is ideal for someone who’s highly organized, personable, and proactive, someone who can keep a physical office running smoothly by getting their hands dirty and problem solving whatever issues might arise, and enjoys improving and sustaining the behind-the-scenes systems that help a team move faster. You should be comfortable with administrative work, vendor coordination, and office logistics/organization, but also tech-forward: strong computer skills, quick to learn new systems, and interested in setting up automations, better processes, and clean documentation. WHAT YOU’LL DO OFFICE • Own the daily office rhythm: supplies, mail/packages, guest experience, meeting room readiness, and general office organization. • Coordinate vendors and service providers (cleaning, repairs, internet/IT support, building management, etc.) • Manage office inventory and purchasing; keep the office stocked and cost-conscious. • Maintain office guidelines and make it easy for people to follow them (signage, docs, quick training). EVENTS • Manage and coordinate all events. These include: • Internal events • External Interplay hosted events • All events being held at the office • Tasks associated with events include: • Event coordination with internal and external reps • Catering • Scheduling • RSVPs • Day of execution including set-up and breakdown OPERATIONS • Help run operational “admin backbone” tasks: documentation, trackers, forms, intake workflows, recurring checklists. • Identify operational friction and propose improvements (templates, automations, better trackers). • Execute platform support to Interplay portfolio companies, colloquially know as “connecting the dots” with an emphasis on sourcing leads for intro requests. • Help maintain simple dashboards and trackers (e.g., Airtable/Notion/Sheets), ensuring data is accurate and current. • Act as a go-to person for “how do I…?” questions around internal systems and workflows. • Assist with general accounting needs like tracking and recording expenses, managing monthly uncategorized reports, and executing recurring business payments. • Support business entity filings, annual reports, and compliance documentation with state agencies. • Assist in creating, publishing, and managing blogs, podcasts, and marketing content across platforms. • Collect and report weekly analytics for marketing, talent, website, and podcast performance. • Maintain email groups, support Airtable database updates, and assist with scraping tools and research tasks. WHO YOU ARE • A self starter and motivated to learn. • A problem solver and someone who’s not afraid to get their hands dirty. • A swiss army knife who can and wants to handle a multitude of different responsibilities. • Organized. • A person experienced in managing timelines and are able to organize information into plans. • A person who is creative and willing to generate innovative ideas for events and marketing campaigns, always staying ahead of industry trends. • A proactive problem solver, capable of identifying potential issues and providing timely solutions. • A team player with excellent interpersonal skills, collaborating effectively with cross-functional teams and building strong relationships. • A person capable of managing multiple priorities and deadlines while maintaining a high level of quality and professionalism. • A tech-savvy and comfortable working with various software and tools related to marketing, event planning, content creation, and data management. • A person who gets things done, finds a way around walls and pursues excellence. • A person looking for a role to gain a wide array of experiences. REQUIRED SKILLS • 2+ years experience in office management, operations, executive admin, or similar coordination-heavy roles preferred but not required. • Strong computer/technical skills (Google Workspace, Slack, Zoom; confident learning new tools quickly). • Exceptional organization and follow-through; you can manage multiple streams without dropping details. • Personable and service-oriented, comfortable helping others and creating a great in-office experience. • Clear written communication and comfort documenting processes. PREFERRED SKILLS • 2+ years in administrative, operations, or business support roles. • Strong organizational, communication, and problem-solving abilities. • Familiarity with Google Workspace, Airtable, LinkedIn, Affinity, Quickbooks, and content management systems. • Ability to manage multiple tasks efficiently while maintaining accuracy. • A self-starter who can identify process improvements and take initiative. Apply tot his job