Virtual Assistant for a Staffing Agency in the US (Home Based Part Time)

Remote, USA Full-time Posted 2025-03-13

Every Friday, the VA will review timesheet submissions by staff.
Send pre-written reminder emails to individuals with missing or incomplete timesheets after 5:00 PM.
Confirm weekly updates to caseload organizers, SEIS, and service logs.
Flag incomplete or overdue entries for my review.
Prepare agendas for staff meetings based on my input and distribute them to participants ahead of time.
Send email recaps after meetings summarizing key points and action items, using provided notes.
Research and update contact information for SPED Directors and district leaders in Santa Clara, San Mateo, Alameda, and San Francisco counties.
Maintain these contacts in a shared spreadsheet template for reference.
Add and update contact information for SPED Directors and district leaders in Crelate with my support.
Use tools like LinkedIn Recruiter Lite and Indeed Premium to find potential candidates (e.g., SLPs, SLPAs, Education Specialists).
Contact candidates and send outreach messages to gauge interest in open roles.
Initiate contact with uncontacted and previously contacted district SPED leaders using a provided script to introduce CSG as a Non-Public Agency (NPA).
Document responses and follow-ups in a shared tracker.
Create reports summarizing timesheet compliance, caseload completion, and recruitment activities.
Highlight trends, areas of improvement, and key accomplishments for review.
Assist with logistics for training sessions, conferences, or special events, including attendee list management, RSVPs, and preparation of materials.
Mailing items to staff or clients.
Sorting and organizing documents on Google Drive. Scheduling interviews and other administrative tasks.