Virtual Assistant

We are seeking a highly organized and proactive Administrative Assistant to join our property management real estate firm. The ideal candidate will provide essential support to our team, ensuring smooth operations and efficient communication. Responsibilities... Provide administrative support to the property management team, including but not limited to answering phones, managing calendars, and handling correspondence. Assist in the preparation of leasing agreements, contracts, and other documentation related to property management. Generate property maintenance requests and coordinate with maintenance staff and contractors to ensure timely resolution of issues. Maintain accurate records of property expenses, rental payments, and tenant information. Assist in the coordination of property showings, inspections, and tenant move-ins and move-outs. Handle tenant inquiries and concerns professionally and efficiently, maintaining a high level of customer service at all times. Assist in the organization and execution of marketing and promotional activities for available properties. Conduct research on real estate market trends, property values, and competitor analysis as needed. Perform general office duties such as filing, scanning, and data entry to support the smooth functioning of the office. Requirements: Proven experience as an administrative assistant or similar role, preferably in the real estate or property management industry. Excellent organizational and time management skills with the ability to prioritize tasks effectively. Strong attention to detail and accuracy in data entry and record-keeping. Proficiency in Microsoft Office suite (Word, Excel, Outlook) and familiarity with property management software such as Yardi or Buildium is a plus. Excellent communication skills, both written and verbal, with the ability to interact professionally with clients, tenants, and colleagues. Ability to work independently with minimal supervision as well as part of a team in a fast-paced environment. Basic knowledge of the real estate and property management industry is desirable but not required. High school diploma or equivalent; additional certification in office administration or real estate is a plus

Apply Job!