Administrative Assistant- Director

Position Purpose:

The Administrative Assistant performs full administrative and general office duties in support of a Director and/or department.

Key Responsibilities: ? 30% Performs clerical duties such as typing, note taking, and managing daily mail to make certain that order is maintained within the office or department and documents are accurate; Responsible for establishing and maintaining official documents and records in appropriate files to ensure organization of materials. ? 30% Schedules and coordinates appointments and makes arrangements for meetings, conferences and travel to ensure effective management of supervisor's/department's calendar. ? 25% Prepares routine letters, memorandums, agendas, presentations, forms, etc.; Maintains Director' s email and voicemail correspondence to maintain adequate and timely communication; ? 15% Screens telephone calls and resolves or refers them as appropriate; assists with some light accounting/budget review.

Direct Manager/Direct Reports:
? This position typically reports to Director/Sr. Director
? This position has 0 Direct Reports

Travel Requirements: ? No travel required.

Physical Requirements: ? Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.

Working Conditions:
? Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
? No travel required

Minimum Qualifications: ? Must be eighteen years of age or older. ? Must be legally permitted to work in the United States. ? Provides primary support to a specific supervisor and/or department. ? Typically has frequent contacts outside the workgroup. ? Typically assignments follow existing routines or instructions. ? Typically considers among a few options and past practice when solving problems ? Typically, guidance is always available and prior permission is required before changing work methods.

Preferred Qualifications: ? PC skills, knowledge and proficiency in Microsoft Office tools (Word, PowerPoint, Excel, Access), Lotus Notes and the Internet. ? Strong written/verbal communication skills, strong organizational skills and attention to detail, & strong interpersonal skills. ? Skills in operating office equipment (e.g., fax, copier, phone, etc.)

Minimum Education:
? The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED.

Preferred Education:
? No additional education

Minimum Years of Work Experience:
? 2

Preferred Years of Work Experience:
? No additional years of experience

Minimum Leadership Experience:
? None

Preferred Leadership Experience:
? None

Certifications:
? None

Competencies:
? Action Oriented
? Decision Quality
? Collaborates
? Instills Trust
? Situational Adaptability
? Communicates Effectively
? Customer Focus
? Resourcefulness