Analyst HR Records

• Position Type: DISTRICT SUPPORT/ANALYST • Date Posted: 1/8/2026 • Location: HR: Talent Management POSITION SUMMARY The Records Analyst is a pivotal role within the Human Resources department, responsible for ensuring the accuracy, integrity, and compliance of personnel data across multiple schools and departments. This role requires a strategic approach to managing electronic records in alignment with district, state, and federal standards. The Records Analyst plays a key part in the certification process, ensuring timely submissions and compliance. Through collaboration with HR, payroll, and other departments, the Records Analyst supports data-driven decision-making and contributes to the continuous improvement of HR processes. This position reports to the HR Staffing Director. ESSENTIAL DUTIES Data Management & Integrity • Ensure the accurate entry and processing of personnel actions—including new hires, rehires, terminations, transfers, salary changes, and other updates—into the HR information system for assigned schools and departments. • Preserve the accuracy and integrity of personnel data through diligent monitoring and verification, proactively addressing discrepancies as they arise. • Analyze and interpret source documents to determine appropriate actions, ensuring adherence to district policies and procedures. • Track and manage tenure status records for identified employees, ensuring compliance with district and state regulations. • Oversee the organization and security of employee documents, ensuring proper filing and secure storage within electronic document management systems (Image Director). Compliance & Reporting • Collaborate with certification, compensation, and other departments to ensure accurate and timely data entry, certification applications, and updates related to employee actions and adjustments. • Support the preparation and submission of state-mandated reports (including CPI), ensuring data accuracy and compliance with timelines and legal requirements. • Conduct regular audits of personnel records to ensure compliance with district policies, and update or correct any discrepancies to uphold data integrity. • Assist with Open Records Requests, verifying and preparing relevant records in compliance with district policies and legal standards. Strategic Reporting & Analysis • Generate and analyze standard and ad-hoc HRIS reports for HR Strategic Director to support data-driven decision-making and operational improvements. • Conduct periodic reviews of HR data, identifying trends, potential discrepancies, and opportunities for improving processes or enhancing data accuracy. Client Service & Communication • Respond to internal and external inquiries regarding personnel records, certification status, and data-related issues with professionalism and clarity. • Deliver exceptional customer service by collaborating with Payroll, and other teams to resolve issues and ensure operational efficiency. • Communicate critical HR-related information to internal and external stakeholders, ensuring transparency and adherence to established guidelines. Performance & Accountability • Ensure regular attendance and availability for both in-person and remote work as required by the department's needs. • Proactively identify opportunities for process improvement within HR data management and compliance, contributing to more efficient operations. • Complete other tasks assigned by an appropriate administrator or representative. MIMIMUM QUALIFICATIONS EDUCATION: • High School Diploma or GED required. • Bachelor’s degree preferred. CERTIFICATION/LICENSE: • Valid Georgia’s drivers license required. • pHCLE (Professional Human Capital Leader in Education) or SHRM (Society for Human Resource Management) certification preferred WORK EXPERIENCE: • 1-3 years’ experience in human resources, data management, or related roles, with a strong focus on managing personnel records, compliance, and data integrity required • Experience in a K-12 education setting, with a deep understanding of the unique requirements and challenges within educational environments preferred. KNOWLEDGE, SKILLS & ABILITIES Knowledge: • Comprehensive knowledge of Human Resources Information Systems (HRIS)/Enterprise Resource Planning (ERP) systems, including data entry, reporting, and troubleshooting functions. • In-depth understanding of state and federal regulations related to personnel records management, certification applications, and data privacy. • Familiarity with the certification process and its compliance requirements in educational settings, particularly in K-12 environments. • Strong knowledge of records management principles and best practices, including document security, retention, and compliance. • Knowledge of payroll, compensation, and hiring processes, especially in relation to maintaining accurate records and data integrity. Skills: • Advanced data management and analytical skills, with the ability to process, audit, and correct large volumes of data while maintaining accuracy. • Excellent communication skills, both verbal and written, with the ability to convey complex information clearly and professionally to diverse stakeholders. • Technical troubleshooting skills, particularly in resolving HRIS issues and optimizing system functionality. • Strong organizational skills, with the ability to prioritize tasks, manage multiple responsibilities, and meet deadlines in a fast-paced environment. Abilities: • Ability to uphold the highest levels of confidentiality and data security, ensuring the protection of sensitive personnel information. • Ability to collaborate effectively across multiple departments, including HR, payroll, finance, and certification, to support data-driven decision-making and operational efficiency. • Ability to adapt to evolving technologies and processes, implementing improvements to optimize HR workflows and records management. • Proven ability to resolve complex issues, using critical thinking and problem-solving skills to address data discrepancies, HR inquiries, and system challenges. • Capacity for continuous learning and professional development, staying updated on HR practices, certification requirements, and data management trends. PHYSICAL ABILITIES AND WORKING CONDITIONS The physical abilities, working conditions and other conditions of employment listed in this document are representative of, but are not intended to provide an exhaustive list of the requirements for positions in this classification. In the event of an emergency or situation requiring guidance from Federal, State, or local or school district authorities, the requirements of this position may change temporarily or for the school year to best serve the needs of our students. Vision: Ability to read small print and view a computer screen for prolonged periods. Hearing: Ability to tolerate exposure to noisy conditions Speech: Ability to be understood in face-to-face communications, to speak with a level of proficiency and volume to be understood over a telephone or computer. Upper Body Mobility: Ability to use hands to grasp and manipulate small objects; manipulate fingers, twist and bend at wrist and elbow; extend arms to reach outward and upward; use hands and arms to lift objects; turn, raise, and lower head. Strength: Ability to lift, push, pull and/or carry objects which weigh as much as 15 or more pounds on a frequent basis. Environmental Requirements: Ability to encounter constant work interruptions; work cooperatively with others; work independently; work indoors. Mental Requirements: Ability to read, write, understand, interpret and apply information at a moderately complex level essential for successful job performance; math skills at a high school proficiency level; judgement and the ability to process information quickly; learn quickly and follow verbal procedures and standards; give verbal instruction; rank tasks in order of importance; copy, compare, compile and coordinate information and records. Understand how to manage stress Additional Work Conditions & Physical Abilities: Will require travel to multiple sites. The Atlanta Public School System does not discriminate on the basis of race, color, religion, sex,citizenship, ethnic or national origin, age, disability, medical status, military status, veteran status, marital status, sexual orientation, gender identity or expression, genetic information, ancestry, or any legally protected status in any of its employment practices, educational programs, services or activities. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties. This job description is intended to accurately reflect the duties, responsibilities and requirements of the position. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position. Management and administration reserves the right to modify, add, or remove duties and assign other duties as necessary. COMPENSATION: Salary Grade: 129 Salary Range: Salary Schedules - Atlanta Public Schools Work Year: 252 days (Annual) Apply tot his job Apply tot his job