Project Coordinator II

Pella Windows & Doors of Montana is seeking a Project Coordinator to join their team in Geneva, IL. The role involves coordinating order entry, purchasing, scheduling, and delivery of customer orders while ensuring excellent customer satisfaction. The Project Coordinator will work closely with sales teams and third-party providers to manage orders from contract to resolution. Responsibilities External and internal customer contact Reviewing and booking orders from the sales team Purchasing product from vendors and our corporate manufacturing facilities Recording key dates and activities related to orders Scheduling and releasing completed product Scheduling of Value Add and Pre-finish Coordinating delivery of customer orders Collects customer payments following installation or delivery as needed Managing recovery process for shortages and damaged product Ordering parts and/or scheduling service appointments as needed Processes factory credits to Pella Corporation and provides follow up/revision to pending or denied credits Resource for PQM /ADM and product offering questions May assist with physical inventory and help resolve inventory discrepancies Promotes and facilitates continuous improvement activities in the department Coordination and management of installation permits Collecting and verifying Lead Safe Install paperwork when applicable Scheduling installation of Pella products Scheduling installation recovery appointments Approving and processing payments for sub-contracted installation companies Quoting and bidding of Pella products as needed Regularly communicates with Sales Representatives, internal and external customers in order to ensure timely and accurate fulfillment of orders Manages orders in OMS including scheduling value add and coordinating and communicating the estimated ship date Communicates with customers, contractors and sales department to coordinate product delivery details along with verification of addresses, phone numbers and directions Skills High School Diploma or GED Proficiency with Microsoft® Word, Excel, Outlook and PowerPoint software applications Excellent verbal and written English language skills Good public relations, public speaking, and customer service skills Ability to read, interpret, understand and explain documents such as sales processes, product specifications or warranty manuals Ability to effectively present information to others, gather information from others, and respond appropriately to questions from customers, coworkers and managers Excellent phone and email etiquette Ability to present appropriate attitude for the situation when interacting with customers or coworkers Must be a team player and exhibit a strong desire to learn and promote self-growth Must be pro-active, self-disciplined, self-motivated, and have a demonstrated ability to follow projects through to completion Attention to detail is required Must be able to demonstrate organizational skills, prioritize tasks, and meet deadlines Must be able to develop trust, respect, and confidence of customers, coworkers and managers Must present in a clean and neat physical appearance Must be able to investigate issues and resolve conflict in the best interests of the business and our customers Ability to subtract two digit numbers and to multiply and divide with 10s and 100s Ability to perform calculations using units of money, time, measurement, etc Ability to calculate figures and amounts such as proportions, percentages, area, length, width, height, and depth Ability to apply basic concepts of algebra, geometry and general business math While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, type or feel; reach with hands and arms; and talk or hear The employee is occasionally required to sit, stoop, or crouch The employee must occasionally lift and/or move up to 10 pounds Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus Time commitment required of this position will vary based on business needs Work environment with this job primarily includes the typical office environment The noise level of this job is typically moderate Employees in office positions may occasionally enter warehouse work areas AA or Technical degree 0-2 year's customer service or general business experience Prior knowledge of general construction applications and terminology and/or window and door applications or components Benefits Healthcare Dental Vision Paid vacation A generous 401(k) plan Tuition assistance And much more Company Overview Since 1987, Pella Windows & Doors, Inc. It was founded in 1987, and is headquartered in Billings, MT, US, with a workforce of 11-50 employees. Its website is