Project Accountant

Vanguard Construction & Co. is a construction company specializing in various sectors, and they are seeking a Project Accountant to manage all project-related billing and accounting activities. The role involves coordinating with project managers and clients to ensure accurate invoicing, monitoring project financial data, and maintaining organized project records. Responsibilities Billing & Collections – coordinate with project managers & CFO on items per proposals Create invoicing for multiple entities with similar services Monitor the status of existing projects in the accounting system Effectively communicate with Project Managers regarding contract documents, change orders and other contract modification, approvals, and any additional service related to billing Compile, analyze, & process a high volume of project bills to clients on a monthly basis Work closely with project managers to ensure that invoices are accurate and comply with corporate guidelines Review weekly field timesheets to ensure that they have been submitted and approved prior to invoicing Coordinate with subcontractors to receive certified payroll report Maintain project billing folder and accounting system (SAGE300 & PROCORE) to ensure all invoices and other project related documents are readily accessible for project managers & accounting department Communicate professionally with project managers, clients and other staff providing accurate information and timely responds to inquiries and completion of assignments Investigate billing errors and resolve discrepancies Assist with special projects as needed Provide support to other accounting staff Prepare various monthly billing & supporting reports Monitor accounts & take appropriate actions with customers to arrange for payment, issue monthly statements & billing items as per proposals Reviews and ensures accuracy of vendor invoices prior to billing clients Performs other duties as assigned by CFO Skills Associates or Bachelor's Degree in Accounting/Finance or similar field 1-3 years of billing experience in Construction contracting related industries Excellent analytical and problem-solving skills Strong written and verbal communication skills Must be proficient in Microsoft Office (Excel and Word) and Outlook, E-Filing, scanning, and mailing Strong attention to detail is required Well organized and task oriented Applicant must be a New York Metropolitan area resident AIA experience preferred NYC and NYS Agency Billing preferred Sage 300 & PROCROE experience preferred Benefits Health, dental, and vision insurance. Retirement plan with company match. Paid time off and holidays. Company Overview Founded in 1986 by Michael Strauss, Vanguard Construction & Co. It was founded in 1986, and is headquartered in New York, New York, USA, with a workforce of 51-200 employees. Its website is