Personal Assistant for Founder - Contract to Hire

# **PERSONAL ASSISTANT (REMOTE, FULL-TIME) — GODMADE ENTERPRISES** • *Salary:** $1,000–$2,000 USD/month (based on skill + experience) • *Schedule:** Full-time • Sunday–Thursday (Friday & Saturday Off) • *Time Zones Accepted:** UK / Europe / Africa / Dubai • *Requirements:** MacBook + iPhone required --- # **ABOUT THE ROLE** GodMade Enterprises is scaling aggressively — and to do that, the founder must operate purely in CEO mode. Your job is simple: • *Remove every operational, administrative, and logistical task from Isaac’s life and work so he can focus on sales, leadership, strategy, and execution.** This is *not* a basic VA job. This is a **mid-level, high-trust Personal Assistant role** working directly with the founder every single day. You will manage his time, communications, priorities, workflow, content logistics, and business coordination — while also supporting the wider organisation. --- # **WHAT YOU WILL OWN (CORE RESPONSIBILITIES)** ## **1. Direct Founder Support (Top Priority)** You will work extremely closely with the founder on: - Managing all **WhatsApp, Email, Instagram, Telegram** communications - Full **calendar & schedule management** - Turning voice notes into structured tasks - Weekly planning & workflow organisation - Following through on all tasks and ensuring nothing is left incomplete - Coordinating communication between Isaac and team members - Tracking priorities, deadlines, deliverables, and ensuring accountability - Booking appointments and arranging professional/personal meetings - Travel research, booking, and itinerary management - Ordering equipment, deliveries, and handling logistical admin - Online purchases + subscription management - Personal reminders & lifestyle admin - Research tasks across business, travel, lifestyle, tools, and opportunities - Organising files, documents, systems, and internal structures --- ## **2. Content & Media Support (Daily)** - Posting content across platforms (Instagram, LinkedIn, etc.) - Preparing logistics for content days - Collecting clips from editors and saving all files to Notion/Drive - Reviewing editor outputs for accuracy (typos, wrong clips, missing overlays) - Light coordination with editors & creative team - Writing captions and drafting content in the founder’s voice (with training) • Not required:* editing micro-clips — this is handled by the creative team. --- ## **3. Business Operations Support** - Supporting operational workflows inside the business where relevant - Helping track deliverables and ensuring the founder has everything he needs - Helping coordinate across projects and internal processes - Supporting sales/marketing operations (light admin where needed) - Preparing for weekly team meetings and aligning tasks --- ## **4. Webinar & Sunday Support (Mandatory)** Sundays are non-negotiable. This is our biggest operational day due to webinars. You will support: - Webinar reminders - Link + page checks - Coordination with the team - Content scheduling - Post-webinar organisation --- # **WHAT YOU WILL NOT DO** - No in-person tasks - No errands - No office presence - No filming or equipment handling - No heavy technical implementation This is a **remote-only** role requiring intelligence, organisation, and execution — not manual work. --- # **WORKING HOURS** • *Full-time (8 hours/day)** • *Sunday → Thursday** (Friday + Saturday OFF) Must overlap with UK time zone. Accepted time zones: - UK - Europe - Africa - Dubai • Rejected:* Americas, Pacific, Australia, any timezone significantly misaligned with UK hours. --- # **TOOLSTACK YOU MUST USE** You must be comfortable with: - Notion - Google Drive - Slack - WhatsApp - Telegram - Instagram - Fathom - Google Sheets - ConvertKit - Skool / Circle - Calendly - Zoom • *Bonus (not required):** Basic Zapier familiarity. --- # **NON-NEGOTIABLE REQUIREMENTS** - MacBook (required) - iPhone (required) - Strong, clear English - High attention to detail - Fast execution - Emotionally stable, calm, and reliable - Excellent organisation - Loyal & trustworthy with sensitive information - Proactive — anticipates needs without waiting - Able to work independently without constant supervision - Stable high-speed internet + backup --- # **THE IDEAL CANDIDATE** You are: - Sharp, structured, organised - Extremely reliable - Able to take control of communication and workflow - Quick to learn and adapt - Someone who thrives in a fast-moving entrepreneurial environment - Someone who enjoys being the backbone that keeps the CEO focused and effective - Mid-level in capability — not junior, not senior If you enjoy solving problems, creating clarity, and keeping things moving — you’ll thrive here. --- # **COMPENSATION & TERMS** - **$1,000–$2,000 USD/month** (depending on experience + skill level) - Full-time role - High-responsibility position - 1-week paid trial - Long-term potential (open contract length) --- # **DAILY WORK STRUCTURE** You will follow a clear daily rhythm: ### **Morning Check** - Review communications - Review schedule - Update tasks & priorities - Prepare Isaac for the day ### **Midday Check** - Follow-up on tasks - Coordinate with team - Ensure schedule remains aligned ### **End-of-Day Report** - What was completed - What is pending - Blockers - Tomorrow’s top 3 priorities --- # **HOW TO APPLY** This is a high-responsibility, high-trust role. To apply, follow these steps **exactly**: ### **Step 1 — Download Loom (Free)** You can use either: - The **Loom desktop app**, or - The **Loom web browser recorder** Both work perfectly. ### **Step 2 — Record a 5-Minute Video** In one single take (no editing), record a **maximum 5-minute Loom video** answering the questions below. Speak clearly, confidently, and naturally — this video is the primary way we evaluate: - Communication ability - Professionalism - Personality fit - Attention to detail - Ability to follow instructions ### **Step 3 — Answer These 5 Questions in Your Loom Video** • *1. What is your name, where are you based, and what time zone do you work in?** (We need to confirm alignment with UK hours.) • *2. Why do you believe you are an excellent fit for this Personal Assistant role specifically?** (Highlight what makes you suited to a high-speed CEO environment.) • *3. What past experience do you have that directly prepares you for this role?** (Admin, executive support, communication management, task management, content support, operations — give examples.) • *4. Describe a time you had to manage many moving parts at once. How did you stay organised and ensure nothing slipped?** (We’re testing organisation, prioritisation, and calmness.) • *5. Why do you want to work with GodMade Enterprises, and what does “proactive ownership” mean to you?** (We want people who solve problems without waiting for instructions.) ### **Step 4 — Submit Your Video** After recording, copy your Loom link and send it on the upwork platform Make sure your Loom permissions are set to **Anyone with the link can view**. Apply tot his job