Operations Coordinator

Blockworks is an information platform at the center of the crypto industry, seeking an Operations Coordinator to support their podcast team and broader organization. The role involves scheduling, coordination, communication, and operational execution to ensure smooth workflows and effective team collaboration. Responsibilities Scheduling & Calendar Management: You’ll own internal and external scheduling for podcast recordings, managing availability, time zones, and guest logistics. You’ll keep shared calendars accurate, up to date, and conflict-free Manage the Production Calendar: You’ll maintain accurate production timelines, coordinate recording schedules, track deadlines, and keep the broader podcast calendar organized so episodes move through the workflow smoothly and on time Professional Communications: You’ll send timely, polished communication to podcast guests, partners, sponsors, and internal stakeholders across email, Slack, Telegram, and social platforms. You’ll maintain communication templates and keep outreach materials organized Cross-Department Coordination: You’ll work closely with sales, customer success, design, and operations to ensure information and deliverables flow smoothly between the podcast team and other business functions. You’ll track action items and follow up to ensure nothing stalls Project & Logistics Coordination: You’ll help coordinate and execute in-person episode recordings at our headquarters in New York City. You’ll help manage equipment shipments, travel for conferences or live shows, and other special projects that support the podcast team Sponsor & Client Support: You’ll support sponsor communication, track deliverables, and ensure all episode requirements and commitments are executed accurately and on schedule Reporting & KPIs: You’ll pull performance data, maintain dashboards and trackers, and organize reporting systems the team relies on Office Management: You’ll serve as our office manager, keeping the NYC office organized, well-stocked and clean. You’ll oversee maintenance needs and help with office issues as they arise. You’ll also assist with planning and coordination for in-office events Vendor & Platform Management: You’ll maintain accounts, access, and documentation for platforms like Megaphone, YouTube, Descript, Airtable, and social media tools used by the podcast team Operational Workflow Support: You’ll keep documents, trackers, databases, and internal systems organized. You’ll identify bottlenecks and propose improvements that help the podcast team work faster and more clearly Skills Experience in an operations or coordination role built around quick turnarounds and clear communication Ability to manage busy calendars and coordinate across multiple teams Professional communication skills with external partners or clients Experience supporting projects from kickoff through completion Ability to keep systems, documents, and workflows organized Comfortable picking up new tools and keeping information flowing between stakeholders Strong follow-through to ensure tasks move from 'assigned' to 'done' Understanding of how timing, clarity, and strong follow-through keep production running smoothly Experience in media, crypto, finance, or tech Experience supporting podcast or media production Experience coordinating guests and helping with episode logistics Familiarity with tools like Airtable, Megaphone, YouTube Studio, Descript, or other production or operations platforms Experience working with sponsor or client deliverables Experience supporting live recordings, managing equipment shipments, or assisting with conference or event logistics Benefits Remote-First 100% Medical Coverage for You Flexible PTO Parental Leave Hardware Stipend Learning & Growth Stipend Career Growth Global & Diverse Team Company Overview Blockworks is a crypto information platform that offers institutional-grade data, research, news, and events. It was founded in 2018, and is headquartered in New York, New York, USA, with a workforce of 51-200 employees. Its website is Company H1B Sponsorship Blockworks has a track record of offering H1B sponsorships, with 1 in 2025. Please note that this does not guarantee sponsorship for this specific role.