Executive Assistant Global

SUMMARY DESCRIPTION OF POSITION:
Provides administrative and operational support to the Global Outreach Team. The Operations and Executive Assistant facilitates the efficient operation of the assigned department by performing a variety of high-level administrative tasks and support to the Vice President. Takes initiative to complete certain tasks or projects. Coordinates the onboarding of new hires into the ministry department.
FOR THIS POSITION:
? Schedule virtual and live meetings with Global Vice President and prepares agendas and notes as needed, prepares presentations and reports, maintains a suspense list of Global Outreach projects and activities, and monitors status.
? Route incoming communications to the appropriate Global Outreach Representative for their response, prepares quarterly Global newsletter, proofreads and edits Global Outreach training materials, updates Global communications on Workplace, etc.
? Coordinate with Cru legal to prepare contracts for translation and licensing of FamilyLife resources for use in foreign countries. Maintains an electronic library of translated resources available for worldwide distribution.
? Supports global partners with orders of FamilyLife resources.
? Oversee preparation, entry and monitoring of the Global Outreach department budget. Coordinates processing of approved expenses.
? Provide support to FamilyLife Global Crisis Manager by collecting and maintaining Cru Travel Sheets and other records for Cru?s Risk Management and Crisis Management.
? Manage planning and logistical arrangements of Global Summits and Global Offsite meetings, e.g. mailing records of attendees and their travel arrangements and special needs, arranging for facilities, making arrangements for meals and housing, drafting letters if invitations for international guests, etc.