HR & Admin Coordinator

ADMIN & COORDINATOR - HR Supervisor: General Manager Key Responsibilities: General Administrative Support: • Provide administrative assistance to management, including scheduling meetings, handling correspondence, and maintaining both digital and physical filing systems. • Manage office supplies and equipment to ensure resources are always available for operational needs. • Oversee the phone systems, ensuring timely coordination of calls and maintaining accurate contact directories. Does not include reservation management. Vendor Coordination: • Assist with pre-opening setup, including operational licenses, vendor setup, and system implementation. • Coordinate with vendors for operational needs such as food and beverage suppliers, cleaning services, and equipment maintenance. • Document and establish efficient administrative processes to support daily operations. Phone Management & Communication: • Maintain and update contact directories within systems like Insperity and Toast for accurate internal communication. • Coordinate with service providers to troubleshoot technical issues and ensure uninterrupted service. Inventory Management-JSC Office Only: • Monitor inventory levels and collaborate with relevant teams to order supplies as needed. • Ensure proper stock levels are maintained for operational continuity. Mail & Delivery Management: • Receive, document, and distribute daily mail and packages. • Ensure timely and accurate documentation of deliveries and correspondence. Employee Engagement & Compliance: • Support employee engagement programs, including team-building activities and recognition initiatives. • Ensure compliance with local, state, and federal regulations related to labor laws, health codes, and safety standards. • Assist in managing employee records, ensuring accuracy in systems like Egnyte, Insperity, and Toast. Onboarding & Integration: • Manage the onboarding process for new hires, ensuring all documentation is completed and employees are entered into systems such as Toast and Insperity. • Facilitate orientation programs to introduce new team members to company culture, policies, and standards. • Ensure compliance with all HR documentation and onboarding procedures. Employee Relations & Compliance: • Maintain and track disciplinary records and performance issues, ensuring adherence to company policies. • Act as the primary contact for TWC (Texas Workforce Commission) claims, ensuring accurate and compliant reporting. • Support the development and implementation of employee manuals, policies, and procedures, ensuring consistency across the organization. • Assist with workplace investigations and resolve employee concerns professionally and discreetly. Termination Administration: • Conduct exit interviews and ensure the completion of termination paperwork. • Coordinate with management to process final pay, benefits, and other termination-related documentation in a timely and compliant manner. HR Support: • Maintain accurate employee records in systems such as Toast, Insperity, and other HR tools. • Collaborate with the accounting team and home office to ensure HR-related financial processes are efficient and accurate. • Continuously evaluate and enhance HR processes to improve efficiency and employee satisfaction. Assistance: • Undertake ad hoc projects as assigned by the General Manager. Work Environment & Schedule: Environment: Focused on excellence, collaboration, and discretion. The role involves working in a fast-paced environment requiring adaptability, attention to detail, and high professionalism. Schedule: • Monday - Friday, 9:00 AM - 4:00 PM Qualifications: • Bachelor's degree in Business Administration, Hospitality Management, or a related field. • Minimum of three years of administrative experience in a luxury restaurant, hospitality, or similar setting. • Proficiency in administrative tools and restaurant management systems such as Toast and Insperity. • Exceptional organizational skills with the ability to multitask and prioritize effectively. • Strong written and verbal communication skills. • Ability to maintain a high level of discretion and professionalism in a fast-paced, dynamic environment. • Familiarity with hospitality operations and luxury service standards is preferred. Compensation: • Competitive salary based on experience. Range $48,000 - $55,000 A Timeless Luxe Culinary Experience Pay: $48000.00 - $55000.00 / year Benefits: • Paid time off • Health insurance • Dental insurance • Vision insurance • Life insurance • Disability insurance • 401(k) • 401(k) matching Job Type: fulltime Schedule: • Monday to Friday • 8 hour shift Education: High school degree Work location: This is a remote position Apply tot his job