[Hiring] Office Manager @State of Washington

Description Office Manager Permanent · Full-time · Hybrid Remote/In- Person The Opportunity The Department of Health (DOH) is seeking a skilled administrative leader to support the mission of protecting and improving the health of people in Washington State. As part of the Center for Access to Whole Person Care (CAWPC) within the Executive Office of Prevention, Safety and Health (OPSH), you will help advance the Quintuple Aim: health equity, better care, affordable care, a resilient workforce, and improved population health. This role ensures smooth, efficient, and coordinated operations across the Center and serves as a key member of the CAWPC leadership team. Key Responsibilities • Lead the planning, organization, and oversight of administrative, processing, and service functions for CAWPC. • Develop, implement, and maintain standards and procedures aligned with state and federal guidelines. • Review and recommend improvements to office policies, procedures, and systems. • Build strong working relationships with CAWPC staff, agency staff and other office managers. • Provide proactive oversight of office operations and support a collaborative work environment. • Coordinate regional and statewide CAWPC events—both virtual and in-person—including logistics, procurement, and marketing. • Participate in administrative team efforts, sharing updates and supporting Center-wide initiatives. • Oversee purchasing, procurement processing, A19 support, and contract forecasting. Why You’ll Love This Role Your work directly contributes to statewide health innovation, systems alignment, and accessible whole-person care. You’ll partner with executive leaders, influence Center-wide operations, and lead impactful projects that strengthen how DOH serves Washington communities. Expectations and Responsibilities • Ensure accuracy, consistency, and timeliness in all administrative processes. • Provide strategic administrative support to the CAWPC Deputy Director and Executive Director. • Lead the CAWPC administrative team with clarity, collaboration, and accountability. • Anticipate operational needs, address issues proactively, and help streamline workflows. • Maintain knowledge of procurement requirements, office policies, and agency procedures. • Balance short-term priorities with long-term project leadership. The Ideal Candidate You are a detail-oriented, adaptable administrative professional with strong organizational and leadership skills. You excel at improving systems, coordinating complex projects, and building collaborative relationships. You’re comfortable working with executive leadership, navigating multiple priorities, and ensuring smooth, efficient operations in a mission-driven environment. Location and Flexibility Enjoy the flexibility of our hybrid work environment, where you can balance working from home and collaborating in the office. It is anticipated that you’ll be at the DOH facility located in Tumwater, WA, for work activities 1 day a week. REQUIRED QUALIFICATIONS We value all relevant experience (paid or unpaid) and encourage applicants from all backgrounds. You must meet at least ONE of the options provided and any additional criteria listed. Experience may have been gained through paid or unpaid activities. While “Preferred Experience” is not required, these skills or experiences can help you stand out as a candidate. • Option 1: Four (4) or more years of experience in a professional office environment providing higher-level administrative support to an Office Director/Manager or above. • Option 2: An associate's degree or higher, and (2) or more years of experience in a professional office environment providing higher-level administrative support to an Office Director/Manager or above. Additional Required Knowledge, Skills, Abilities, and Experience: • Demonstrated experience effectively using MS Office software, including Word, Excel, PowerPoint, Outlook, and the internet for research. • One (1) or more years of experience in the following: • Supervising or leading and directing the work of one (1) or more employees. • Independently composing letters from drafts, memos, notes, or other instructions. • Editing and proofreading memos, letters, reports, or other forms of written documents; or successful completion of a college course in editing or proofreading. • Performing record-keeping tasks such as posting and totaling numbers or other data on a computer; calculating travel expenses; processing payroll records or requisitions; ordering of supplies; conducting inventory of supplies or equipment; or reviewing customer forms for completeness and accuracy. Preferred/Desired Knowledge, Skills, Abilities, and Experience: • Five (5) or more years of experience in a professional office environment providing higher-level administrative support to an Office Director/Manager or above. • Experience conferring, coordinating, or communicating with a multitude of programs within a complex organizational structure. • Experience leading a team or mentoring colleagues, providing feedback and coaching on a regular basis. We are the Washington State Department of Health (DOH) We're nearly 2,000 professionals across Washington working together to protect and improve community health. Guided by our values of Equity, Innovation, and Engagement, we address health disparities, respond to emerging challenges, and strengthen systems that support resilience. At DOH, we help reduce barriers, collaborate with diverse communities, and champion equitable health outcomes. We’re passionate people who are driven to make a difference in public health. To learn more about the DOH please visit doh.wa.gov and connect with us on LinkedIn, Facebook, and our blog, Public Health Connections. Benefits and Lifestyle We prioritize your work-life balance and offer one of the most competitive benefits packages nationwide, tailored to support your lifestyle. Discover more about "Why DOH" by visiting Work@Health. Conditions of Employment: This position is covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative. I am prepared, with or without accommodations, to do the following: • Commit to a full-time 40-hour workweek schedule (flexible work schedule requests must be approved supervisor). • Communicate through applications such as MS Teams and MS Outlook, and by phone while working remotely. • Adjust my work schedule occasionally to align with business needs, which may entail working evenings and weekends. • This position is eligible for teleworking • Perform my job duties either remotely from home or in-person at the designated DOH site location. • Occasional travel may be necessary, sometimes requiring overnight stays or trips out of state. You must be able to legally drive a vehicle or arrange alternative transportation for state business. • Engage in emergency response exercises and high-priority assignments as assigned during emergency events. APPLICATION DIRECTIONS: To apply, click "Apply" and complete the application. Attach your resume and cover letter. In your Applicant Profile, include at least three professional references (including a supervisor, a peer, and someone you’ve supervised or led, if applicable). Please do not include private information such as social security number or year of birth. Do attach the following: • Resume • Cover letter • DD-214 (if applicable) Veterans Preference: Applicants wishing to claim Veterans Preference must attach a copy of their DD-214 (Member 4 copy), NGB 22, or a signed verification of service letter from the United States Department of Veterans Affairs to their application. Please remove or cover any personally identifiable data such as social security numbers and birth year Do not include or attach the following – these documents or details will not be reviewed: • REMOVE personal photos – do not submit any documents containing personal photos. • Transcripts (unless specifically requested in the Application Directions) • Certifications or Diplomas • Projects or Portfolios • Letters of Recommendation Equity, Diversity, and Inclusion: We regard diversity as the foundation of our strength, recognizing that differing insights and abilities enable us to reflect the unique needs of the communities we serve. DOH is an equal opportunity employer. We prohibit discrimination based on race/ethnicity/color, creed, sex, pregnancy, age, religion, national origin, marital status, the presence or perception of a disability, veteran’s status, military status, genetic information, sexual orientation, gender expression, or gender identity. Questions and Accommodations: If you have questions, need assistance with the application process, require an accommodation, or would like to request this posting in an alternative format, please contact Andrea Thieme at [email protected] and referencethe assigned “DOHXXXX” recruitment number. Technical Support: Reach out to NEOGOV directly at 1-855-524-5627 for technical support and login issues. SUBSCRIBE to DOH Job Alerts Supplemental Information This recruitment may be used to fill positions of the same job classification across the agency. Once all the position(s) from the recruitment are filled, the candidate pool may be used to fill additional open positions for the next sixty (60) days. Only applicants who follow the directions and complete the Application Process in full will have their responses reviewed for consideration. Experience and education selected, listed, or detailed in the Supplemental Questions must be verifiable on the submitted applicant profile. 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