Experienced Remote Administrative Support Specialist – Data Entry, Reporting, and Administrative Assistance

Introduction to arenaflex arenaflex is a leading organization dedicated to providing exceptional support services in various fields, including healthcare and administration. We are committed to delivering high-quality solutions that make a positive impact on people's lives. Our team is passionate about creating a work environment that is inclusive, supportive, and conducive to growth and development. As we continue to expand our services, we are seeking a highly skilled and experienced Remote Administrative Support Specialist to join our team. Job Overview We are looking for a qualified candidate to fill the position of Administrative Support Specialist, providing administrative support to an integrated Adult Detox and Crisis Recovery Unit. This is a full-remote job, available to candidates based in the United States. As an Administrative Support Specialist, you will work closely with our team to provide back-up support during high-volume periods, including phone screenings, referrals, and other duties as needed. Key Responsibilities Utilize spreadsheets and databases to organize information and produce standard reports, including preparing complex disbursement forms, compiling and maintaining reports, and financial statements. Greet visitors, maintain, and administer appropriate safety procedures in secured environments, ensuring a safe and welcoming experience for all. Set up accounts, reconcile ledgers, gather data for budget preparation, and prepare a wide variety of accounting forms, including reconciling daily receipts or accounts receivable/payable. Verify requests for goods and services against contracts and funding sources, order goods or services, and follow up on discrepancies to ensure timely delivery. Establish, modify, and maintain systems for tracking work progress, train new employees, and provide explanations of relevant policies and procedures. Schedule and cancel appointments, maintain calendars, schedule rooms for classes, meetings, and conferences, and coordinate audio-visual and training equipment. Conduct tasks associated with payroll processing, including verifying timesheets, researching and resolving payroll discrepancies, and maintaining attendance and leave tracking records. Essential Qualifications To be successful in this role, you will need: A high school diploma or equivalent, combined with at least two years of administrative support experience. Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously. Excellent communication and interpersonal skills, with the ability to work effectively with colleagues, management, and external stakeholders. Proficiency in using multiple software applications, including spreadsheets, databases, and word processing tools. Ability to work in a fast-paced environment, with a high level of accuracy and attention to detail. Preferred Qualifications While not essential, the following qualifications are highly desirable: An Associate's Degree in Business Administration or a related field, demonstrating a strong foundation in administrative principles and practices. Experience working in a healthcare or administrative setting, with a deep understanding of the challenges and opportunities in these fields. Advanced skills in data management, analysis, and reporting, with the ability to extract insights and recommendations from complex data sets. Skills and Competencies To excel in this role, you will need to possess the following skills and competencies: Technical skills: Proficiency in using software applications, including Microsoft Office, Google Suite, and other productivity tools. Communication skills: Excellent written and verbal communication skills, with the ability to craft clear, concise, and compelling messages. Problem-solving skills: Strong analytical and problem-solving skills, with the ability to identify issues, analyze data, and develop effective solutions. Time management skills: Ability to prioritize tasks, manage multiple projects, and meet deadlines in a fast-paced environment. Career Growth Opportunities and Learning Benefits At arenaflex, we are committed to supporting the growth and development of our employees. As an Administrative Support Specialist, you will have access to a range of training and development opportunities, including: On-the-job training and mentorship, providing guidance and support as you develop your skills and expertise. Professional development courses and workshops, covering topics such as data management, reporting, and administrative best practices. Opportunities for advancement, with a clear path for career progression and growth within the organization. Work Environment and Company Culture arenaflex is a dynamic and inclusive organization, committed to creating a work environment that is supportive, collaborative, and conducive to growth and development. As an employee, you can expect: A remote work arrangement, providing flexibility and autonomy to work from anywhere in the United States. A collaborative and dynamic team environment, with regular communication and feedback to ensure you are supported and empowered to succeed. A commitment to diversity, equity, and inclusion, with a focus on creating a workplace culture that values and respects all employees. Compensation, Perks, and Benefits arenaflex offers a competitive compensation package, including: A salary range that reflects your skills, experience, and qualifications. A range of benefits, including health insurance, retirement savings, and paid time off. Opportunities for professional development and growth, with a focus on supporting your long-term career goals. Conclusion If you are a highly skilled and experienced administrative professional, looking for a challenging and rewarding role with a dynamic and inclusive organization, we encourage you to apply for this exciting opportunity. As an Administrative Support Specialist with arenaflex, you will have the chance to make a positive impact on people's lives, while developing your skills and expertise in a supportive and collaborative environment. Don't miss out on this opportunity to join our team and take your career to the next level. Apply now to become a part of the arenaflex family! Apply for this job