Experienced Part-Time Remote Administrative Assistant for Mechanical Project Management Firm - Flexible Schedule & Growth Opportunities

Join the Team at NOVA 1 LLC: Where Innovation Meets Excellence in Mechanical Project Management Unlock your potential with a new role at NOVA 1 LLC, a leading design-build mechanical contracting firm specializing in turnkey electrification project management! We're seeking a highly organized, detail-oriented experienced part-time remote Administrative Assistant to support our executive team. As a key member of our team, you will play a critical role in ensuring smooth operations, managing critical administrative tasks, and driving success. This is a unique opportunity to join a dynamic team and make a significant impact in the mechanical project management industry. About NOVA 1 LLC: Pioneering Excellence in Mechanical Contracting NOVA 1 LLC is a renowned mechanical contracting firm that combines value-engineered system design with extensive product knowledge to deliver tailored, high-quality solutions. Our expertise lies in heat pump heating, air conditioning, domestic hot water (DHW), and ventilation systems. With a strong commitment to innovation and customer satisfaction, we have established ourselves as a trusted partner for clients seeking exceptional value. The Role: Part-Time Remote Administrative Assistant As a Part-Time Remote Administrative Assistant, you will work approximately 10+ hours/week, providing administrative support to our executive team. This role offers a flexible schedule, with some availability required during normal business hours for collaboration with other staff. The ideal candidate will be highly organized, detail-oriented, and experienced in administrative tasks, with a strong ability to work independently in a remote setting. Key Responsibilities: Driving Success through Administrative Excellence Document Management: Organize and manage electronic documents, including contracts and reports, ensuring easy access and retrieval. Program Applications: Assist with completing and submitting online program applications, ensuring accuracy and timeliness. Insurance Paperwork: Handle insurance paperwork and ensure compliance with requirements, maintaining accurate records. Executive Support: Support the executive team in managing various administrative and project-related tasks, providing exceptional support and ensuring smooth operations. Communication: Develop and maintain effective communication with team members, stakeholders, and clients, both written and verbal. Qualifications: The Ideal Candidate Essential Qualifications: Technical Skills: Proficiency in general computer operations and digital tools, with experience in electronic document management systems. Software Skills: Basic knowledge of spreadsheet software (e.g., Microsoft Excel or Google Sheets) and ability to quickly learn new software applications. Communication Skills: Excellent written and verbal communication skills, with the ability to effectively communicate with diverse stakeholders. Organizational Skills: Strong organizational and time-management skills, with the ability to prioritize tasks and manage multiple projects. Independence: Ability to work independently in a remote setting, with minimal supervision, and maintain confidentiality. Preferred Qualifications: Administrative Experience: Previous experience as an administrative assistant or in a related field, preferably in a remote or flexible work environment. Mechanical Industry Knowledge: Familiarity with the mechanical contracting industry or experience working with similar clients. Project Management Skills: Basic knowledge of project management principles and practices, with the ability to learn and adapt quickly. What We Offer: A Supportive Team Environment & Growth Opportunities Benefits and Perks: Flexible Schedule: Enjoy a part-time remote work schedule with flexible hours, allowing for work-life balance. Competitive Salary: Earn a competitive salary for this part-time position, with opportunities for growth and development. Supportive Team: Collaborate with a dynamic and supportive team focused on growth and success. Learning Opportunities: Develop new skills and knowledge through training and professional development opportunities. Autonomy: Work independently in a remote setting, with minimal supervision, and take ownership of your work. Culture and Values: At NOVA 1 LLC, we value innovation, teamwork, and customer satisfaction. Our team is committed to delivering exceptional results, and we're looking for individuals who share our passion and enthusiasm. As a part-time remote administrative assistant, you'll be an integral part of our team, contributing to our mission and vision. Why Join Us: A Unique Opportunity for Growth and Development By joining our team as a Part-Time Remote Administrative Assistant, you'll have the opportunity to: Develop new skills: Enhance your administrative skills and knowledge, with opportunities for growth and development. Work with a dynamic team: Collaborate with a supportive team focused on growth and success. Make a difference: Contribute to the success of our clients and projects, making a tangible impact in the mechanical project management industry. Enjoy a flexible schedule: Work from anywhere, with a flexible schedule that allows for work-life balance. How to Apply: Take the First Step towards a Rewarding New Role If you're a motivated and organized individual looking for a challenging and rewarding part-time role, we encourage you to apply. Please submit your application, including your resume and a cover letter, to: Don't miss this opportunity to join our team and take the first step towards a rewarding new role. Apply now and start your journey with NOVA 1 LLC! Apply for this job