Experienced Human Resources Data Entry Specialist – Organizing Employee Records and Ensuring Compliance for blithequark

Introduction to blithequark and the Role At blithequark, we are committed to fostering a culture of excellence, innovation, and inclusivity. As a leader in our industry, we recognize the importance of having a robust and efficient Human Resources department that supports our employees and drives business success. We are seeking a detail-oriented and proactive Human Resources Data Entry Specialist to join our team on a part-time basis. This role will be responsible for overseeing a project focused on organizing employee records and HR files while transferring them to new systems, ensuring compliance, optimizing file accessibility, and streamlining our documentation systems. Key Responsibilities The successful candidate will be responsible for a range of duties, including: Organizing and auditing employee files to ensure compliance with legal and organizational standards. Uploading and managing employee documents on blithequark's Document Cloud from our SharePoint site. Developing and implementing efficient processes for file management and retrieval. Reorganizing HR administrative electronic folders and establishing a consistent naming convention for easy file access. Finding and organizing both paper and online documents relating to employees and HR processes. Collaborating with HR staff to identify and address any discrepancies or gaps in documentation. Communicating progress and updates to the HR team regularly. Essential Qualifications To be considered for this role, you will need: Proven experience in HR administration or a similar role, with a focus on file organization and compliance. Familiarity with SharePoint is essential. Excellent organizational and time-management skills. Exceptionally detail-oriented yet fast-paced. Ability to work independently and manage multiple tasks efficiently. Good communication skills to liaise effectively with HR team members. Creative problem-solver with a fast-learning ability and adaptability to new systems. Basic knowledge of HR principles and practices is preferred. Ability to work independently with little supervision or guidance while managing multiple tasks. Proven clerical or administrative skills. Proficient and comfortable with Microsoft Office Suite and other computer software. Knowledge of rules, standards, and online security regarding file organization and maintenance. Preferred Qualifications While not essential, the following qualifications are desirable: Previous experience working in a similar role, with a focus on data entry and file management. Familiarity with ADP-HR systems. Experience working in a fast-paced environment with multiple priorities and deadlines. Skills and Competencies The successful candidate will possess a range of skills and competencies, including: Data entry and file management skills. Attention to detail and ability to maintain accuracy in a fast-paced environment. Excellent organizational and time-management skills. Ability to work independently and manage multiple tasks efficiently. Good communication and interpersonal skills. Ability to maintain confidentiality and handle sensitive information with discretion. Career Growth Opportunities and Learning Benefits At blithequark, we are committed to the growth and development of our employees. As a Human Resources Data Entry Specialist, you will have the opportunity to: Develop your skills and knowledge in HR administration and data entry. Work with a range of systems and software, including SharePoint and ADP-HR. Collaborate with a team of experienced HR professionals. Contribute to the development of efficient processes and systems. Work Environment and Company Culture At blithequark, we pride ourselves on our positive and inclusive company culture. As a Human Resources Data Entry Specialist, you will be working in a dynamic and supportive environment, with a range of benefits, including: Flexible working hours and remote work options after the training phase. Opportunities for professional development and growth. A comprehensive benefits package, including health, incentive, and recognition programs, and 401K contribution. A collaborative and supportive team environment. Compensation and Benefits The successful candidate will be offered a competitive hourly rate of $23 - $25 per hour, depending on experience. In addition to this, you will have access to a range of benefits, including: Comprehensive health insurance. Incentive and recognition programs. 401K contribution. Opportunities for professional development and growth. How to Apply If you are a motivated and detail-oriented individual with a passion for HR administration and data entry, we encourage you to apply for this exciting opportunity. Please note that you must live near D.C. for the required in-person training week. If you are unable to make it to D.C. for one week, please do not apply. To apply, please submit your application, including your resume and a cover letter, outlining your experience and qualifications for the role. Equal Opportunity Employer blithequark is an equal opportunity employer, committed to diversity and inclusion. We welcome applications from all qualified candidates, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, protected veteran status, or any other legally protected group status. If you require a reasonable accommodation to make your application or interview experience a great one, please contact us at [email protected] . Conclusion Thank you for considering this exciting opportunity to join blithequark as a Human Resources Data Entry Specialist. We look forward to receiving your application and discussing this role further with you. Apply for this job