Experienced Administrative Assistant to the Vice President – Remote Opportunity for a Highly Organized and Strategic Professional

Introduction to the American Association of Colleges and Universities (AAC&U) The American Association of Colleges and Universities (AAC&U) is a renowned global membership organization dedicated to advancing the vitality and democratic purposes of undergraduate liberal education. With a strong commitment to equity, innovation, and excellence in liberal education, AAC&U serves as a catalyst and facilitator for innovations that improve educational quality and equity, supporting the success of all students. Our membership includes accredited public and private, two-year and four-year colleges and universities, state higher education systems and agencies throughout the United States, and degree-granting higher education institutions in over twenty-five countries, as well as other organizations and individuals. About the Office of Undergraduate STEM Education (OUSE) The Office of Undergraduate STEM Education (OUSE) at AAC&U is a dynamic and visionary team of committed individuals who implement bold national initiatives and interventions to advance the reform of undergraduate STEM education. Grounded in AAC&U's commitment to equity, innovation, and excellence in liberal education, as well as a shared legacy with Project Kaleidoscope (PKAL) that has significantly impacted undergraduate STEM reform since 1989, this Office provides advanced professional and leadership development institutes for STEM faculty and expands the undergraduate STEM reform knowledge base through research, policy, practice, and evaluation. Job Overview We are seeking an experienced and highly skilled Administrative Assistant to the Vice President to join our team. This is a 100% remote opportunity, offering you the flexibility to work from anywhere and create your ideal work environment. As an Administrative Assistant to the Vice President, you will provide critical support to the Vice President for Undergraduate STEM Education, ensuring the efficient management of their meeting and travel calendar, email requests, and correspondence. You will also contribute to the development of content for email campaigns and promotions, proofread external-facing documents, and perform light bookkeeping and data entry duties. Key Responsibilities Manage the Vice President's internal and external meeting schedule, ensuring efficient time management and prioritization to create the ideal conditions for the Vice President to effectively lead. Schedule, prepare agendas, take detailed minutes during meetings, and follow up on action items as appropriate. Manage email requests and correspondence with appropriate follow-up and follow-through. Liaise with campus representatives and manage campus engagement itineraries. Support digital file organization with a high degree of accuracy and confidentiality. Act as a point of contact on behalf of the Vice President, creating an elegant and welcoming virtual presence for the Vice President. Anticipate the Vice President's needs and proactively resolve issues before they arise. Research, prioritize, and follow up on issues and concerns, determining an appropriate course of action, referral, or response, and maintaining a sense for emerging threats that may require attention. Take proactive steps to avoid unnecessary delays and missed opportunities. Assist with the development of communications and content (website content, emails, etc.). Regularly communicate with the Vice President to keep her informed of pressing matters. Perform other related duties as assigned. Essential Qualifications Bachelor's degree; Master's degree preferred. At least three to five years' direct experience in assisting a C-Suite Executive Administrator. Advanced knowledge of and extensive experience with Microsoft Office suite (Word, Excel, PowerPoint, Outlook, etc.), Google Suite (Gmail, GDrive, Google Site, etc.); project management software (e.g., monday.com); file storage and collaboration platforms (Box, Dropbox, etc.); generative artificial intelligence platforms (e.g., Chapt GPT); and virtual design tools (e.g., Canva). Exceptional written and verbal communication skills. Strong organizational and project management skills. Able to work independently and without supervision. Exceptional attention to detail. Ability to work collaboratively and effectively in a dynamic, interdisciplinary team environment. Discretion and confidentiality in handling sensitive information. Ability to prioritize and handle complex projects, manage multiple tasks, and work under tight deadlines and time constraints. Strategic and critical thinker. Preferred Qualifications Experience working in a remote or virtual environment. Familiarity with higher education or non-profit organizations. Knowledge of STEM education reform and initiatives. Experience with event planning and management. Proficiency in additional languages. Career Growth Opportunities and Learning Benefits As an Administrative Assistant to the Vice President at AAC&U, you will have the opportunity to work with a dynamic and visionary team, contributing to the advancement of undergraduate STEM education reform. You will gain experience in project management, communication, and content development, as well as the chance to work with a variety of stakeholders, including campus representatives, faculty, and staff. Our organization is committed to providing ongoing professional development and learning opportunities, ensuring that you continue to grow and develop in your career. Work Environment and Company Culture AAC&U is a global membership organization with a strong commitment to diversity, equity, and inclusion. We believe that a broadly diverse staff is critical to achieving excellence as a national higher education association. Our organization is dedicated to creating a welcoming and inclusive work environment, where all employees feel valued, respected, and supported. As a remote employee, you will be part of a virtual team, with opportunities to connect with colleagues and contribute to the organization's mission and goals. Compensation, Perks, and Benefits We offer a competitive salary commensurate with experience, as well as a comprehensive benefits package, including health insurance, retirement plan, and paid time off. As a remote employee, you will also enjoy the flexibility to work from anywhere, creating your ideal work environment and balancing your work and personal life. How to Apply To apply for this exciting opportunity, please submit your application materials, including a cover letter outlining your qualifications, skills, and reason for your interest in this position, your most recent CV, and contact information for three references, to [email protected] . The deadline for applications is March 1, 2025, and review of applications will begin on February 15, 2025, and continue until the position is filled. Conclusion Join our team as an Administrative Assistant to the Vice President and contribute to the advancement of undergraduate STEM education reform. This is a unique opportunity to work with a dynamic and visionary team, gain experience in project management and communication, and develop your skills and career in a supportive and inclusive environment. Apply now and take the first step towards a rewarding new role! Seize this opportunity to make a significant impact. Apply now and take the first step towards a rewarding new role. 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