Event and Operations Coordinator

Philadelphia Business Journal is seeking an Events and Operations Coordinator to manage various event-related tasks and provide administrative support. The role involves coordinating event marketing, overseeing logistics, and assisting with office administration to ensure successful event execution. Responsibilities Coordinate all event marketing Oversee and execute a marketing plan for each event that includes social media, e-marketing and print EO Coordinator will work with both the Event Director and Graphic Designer to ensure marketing plan stays on track Build out online event registration pages Create & update event registration pages using the company system EO Coordinator will work directly with the Event Director on this Oversee program logistics: Sponsors, speakers, and honorees Assist ED in regular communication with honorees Assist in coordinating honoree programing Assist in coordinating speaker logistics - when needed Coordinate registering honorees, speakers and sponsors for programs in a timely and accurate manner Event Execution Brainstorm with ED on overall event execution for each event Attend venue planning meetings Manage event registration Assist in all aspects of event prep - name badges, event signage, event décor, sponsor material, awards, etc Assist with event load in and load out Primary assistant for event setup Participate in the long-term planning of events with Events Director Assist in the strategic planning of Philadelphia Business Journal Events, including new events and improving existing events Assist in the overall design and theme implementation of events Office work Maintain shared filing of all event trackers, communications, and planning documents with Event Director Office Administration Newsroom and newspaper production Production report generation and facilitation Coordination with newspaper printer as required Corporate accounting and sales Act as liaison and assist the corporate accounting team Assist with local cash management where required Assist with Salesforce account administration where required Assist with accounts receivables, collections reporting and collections Assist with invoice administration, reconciliation and support Corporate accounting and sales Manage all general office needs including equipment service agreements, repairs and maintenance. Serve as liaison with office building management. Review and facilitate office supply requisitions and order fulfillment Coordinate new employee onboarding and orientation. Serve as local HR resource to employees Assist in local monthly all-staff meetings The Event and Operations Coordinator should participate in all training offered by ACBJ and the PHL when applicable The Event and Operations Coordinator should be prepared to assist with any other task requested by the Events Director or Publisher Skills College degree preferred 1-3 years preferred MS Office Suite Web Based Registration tools Social Media Canva Detail oriented Persistent Focused Self-starter Creative Problem solver Ability to establish rapport with employees, customers, and vendors Focus Discipline Strong customer service Communication skills Organizational skills Benefits Bundled health, dental and vision plans Programs to support mental health and wellness Generous time-off policy Paid Parental Leave 401K Plan with Employer Match Flexible Spending Accounts Employee Assistance Program Multiple Employee Dependent Scholarship Programs Commuter Flexible Spending Lifestyle Programs (Including incentives for healthy habits) Medical Infertility Services Corporate discount programs Employee Recognition/Service Awards Company Overview Philadelphia Business Journal is a weekly newspaper that publishes business news and events. It was founded in 1982, and is headquartered in Philadelphia, Pennsylvania, USA, with a workforce of 11-50 employees. Its website is