Contract Professional Administrative Assistant

Cooley LLP is seeking a Contract Professional Administrative Assistant to join the Litigation & E-Discovery Services team. The role involves providing administrative support to the Contract Professional Team, assisting with document review processes, and managing various administrative tasks related to vendor contracts and data entry. Responsibilities Provide routine administrative support to the Contract Professional Team in all administrative tasks tied to the document review and non employee service provider (NESP) function Assist Director of Document Review with research, data collection and analysis and preparing reports, as needed Maintain data and content in firm systems such as iManage, Microsoft Teams, and OneNote Assist with vendor contract and invoice management Assist with entering time into IntApp and comparing timesheets with Relativity database File all NESP forms Assist with background check and conflicts check processes for contract attorney and NESP hires Firmwide hiring and departure maintenance in Workday Enter accurate NESP data into Workday, including weekly hours, time type, vendor, etc., for tracking and reporting purposes Under the direction of Directors of HR and Administrative Director of Document Review & Contract Professionals assist with tracking and reporting NESP wages as required by CA wage act Initiate change forms for all new/departing contract attorneys and NESPs Coordinate onboarding meeting logistics, and Zoom invites as needed Maintain document review and NESP tracking spreadsheets Assist with updates to the NESP policy manual Maintain document review department records in accordance with Information Governance policies Coordinate and assist with other special projects as required All other duties as assigned or required Skills After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications After orientation and training demonstrate strong skills in Microsoft Excel Available to work overtime, as required Bachelor's Degree Prior administrative experience helpful Benefits Medical Health savings account (with applicable medical plan) Dental Vision Health and/or dependent care flexible spending accounts Pre-tax commuter benefits Life insurance AD&D Long-term care coverage Backup care for children and/or adults Other parental support benefits Firm-paid life insurance AD&D LTD Short term medical benefits 20 days of Paid Time Off (“PTO”) 10 paid holidays each year Generous parental leave Fertility benefits Company Overview Clients partner with Cooley on transformative deals, complex IP and regulatory matters, and high-stakes litigation. It was founded in 1920, and is headquartered in Palo Alto, California, USA, with a workforce of 1001-5000 employees. Its website is