Construction Operations & Scheduling Coordinator - Contract to Hire

What We Need We need a reliable, detail-driven Construction Operations Coordinator to run the day-to-day operational flow of our jobs. This role is responsible for making sure nothing falls through the cracks from the moment a job comes in, through scheduling, communication, documentation, and all the way to invoice-ready closeout. You are not just entering data. You are owning the system that keeps jobs moving. You Are A Good Fit If You: -Think in processes, checklists, and systems -Can take scattered information and turn it into a clean, organized job -Are comfortable working across multiple platforms at once -Communicate clearly and professionally with property managers, unit occupants, and field crews -Catch missing information before it becomes a problem -Actively look for ways to simplify and improve workflows -Follow instructions exactly, but also know when to flag issues What You Will Own -Job intake from AppFolio, email, and text -BuilderTrend job creation, tagging, and organization -Drafting and managing daily and weekly schedules -Confirming appointments with occupants and crews -Ensuring daily logs, photos, and descriptions are complete -Tracking receipts and job costs daily -Drafting invoices accurately and consistently -Updating lead and job statuses -Maintaining SOPs and workflow diagrams -Identifying gaps, inefficiencies, and improvements in our systems This Role Is Not For Someone Who: -Needs constant supervision -Is uncomfortable making decisions or asking clarifying questions -Dislikes structured systems and documentation -Struggles with follow-through or organization -Wants purely reactive or task-only work What Success Looks Like -Jobs are scheduled correctly and on time -Crews know exactly where they need to be and what they’re doing -Occupants and managers are informed and not chasing updates -Daily logs and photos are complete -Invoices go out clean, accurate, and on schedule -Processes get smoother over time instead of more chaotic BottomLine You will be the operational backbone of the company. If you enjoy turning complexity into order and taking ownership of systems that matter, this role is a strong fit. Requirements: • Must be available to work 9-5 Alaska Standard Time. • Must speak clear english and be able to communicate with tenants/owners/managers • Must have access to us based lowes/home depot and other websites for online orders Apply tot his job