Billing Coordinator

Banner Witcoff is a leader in intellectual property law for more than 100 years, seeking a full-time Billing Coordinator to join their Accounting Department. The role involves managing the billing process for assigned attorneys and clients, ensuring accuracy and compliance with guidelines. Responsibilities Manage the billing process start to finish for a portfolio of assigned attorneys and clients following firm and client guidelines Set up and maintain client billing rules and codes and timekeeper rates Run paperless pre-bills monthly or on-demand Edit and adjust pre-bills according to attorney instructions and client guidelines Post invoices to various e-billing systems which may require editing Ledes files Submit non-electronic invoices by e-mail or mail Ensure proper backup is included with invoice submissions Resolve invoice disputes and fully submit all invoices on a timely basis Prepare and submit client accruals and other reports Respond to billing requests from clients Create and maintain internal client billing instructions documentation Train billing attorneys and assistants in policies and procedures for processing bills within Aderant Expert and Pre-bill Viewer Automate invoices on BillBlast and track status of bills submitted, identify issues, and work to address rejections and reductions Establish working relationships with e-billing site vendors; make certain all timekeepers and rates are up-to-date on the sites; submit timekeepers and rates for approval as needed Maintain full working knowledge of the Firm’s billing functions Communicate situations as they arise that may require follow-up, such as rate issues, delays in billing, difficult requests, etc Assist with other administrative tasks and special projects as needed Skills Experience with legal billing and electronic billing required Proficiency in Microsoft Office required with proven Excel skills High school diploma required Basic knowledge of accounting principles Strong written and oral communication skills Detail oriented, strong organizational skills, and ability to balance multiple tasks with proven strong time management skills Ability to work independently and collaboratively in a fast-paced environment Experience maintaining confidentiality of financial data Experience with Aderant Expert accounting software strongly preferred Experience with Pre-bill Manager and Expert Image preferred Bachelor's degree in Accounting, Finance or related field preferred Benefits Paid time off Medical/dental/vision insurance 401(k) A 35-hour workweek Business-casual attire A friendly office environment Company Overview For more than 100 years Banner Witcoff has provided sound protection and inventive intellectual property solutions for some of the world’s most innovative organizations. It was founded in 1920, and is headquartered in Chicago, Illinois, USA, with a workforce of 201-500 employees. Its website is