Accounts Payable Vendor Management Specialist

Job Description: The Account Payable/Vendor Management Specialist is responsible for developing and maintaining master data standards in alignment with business requirements and priorities; specifically, the maintenance of vendor master. This role will work hand in hand with all other departments to ensure the vendor data entered the system is accurate. Additionally, this position will handle communicating in a professional manner with the business partners regarding any related discrepancies to the flow of accounts payable. Research inquiries and resolve related discrepancies. KEY RESPONSIBILITIES - ESSENTIAL FUNCTIONS Monitor AP MasterData email inbox and process all Vendor Master Data requests Execute changes to JDE, AS400 and other internal systems as approved by the business Maintain vendor W-9 forms, produces and files 1099 forms in accordance with IRS regulations Meeting or exceeding Service Level Agreements regarding timeliness of processing Train and instruct departments on Vendor Management process Ensure data quality, compliance, and consistency of master data Setup and maintain banking information for automatic draft accounts Complete verification process of banking information prior to vendor setup Assist with continuous improvement of data management Ensuring accuracy and proper storage of Tax documentation and banking information Identification and support of vendor data cleansing activities Maintain strict confidentiality of sensitive information Perform mass updates to the vendor master data list as required Work with business units and process experts to resolve master data issues Participate in projects and initiatives across multiple functional areas and regions Support the business with required procedures, submit incidents and change requests when needed Acts as a support back-up for all Accounts Payable functions when needed Assist in month end closing Other duties and responsibilities as assigned LEADERSHIP RESPONSIBILITIES This position has no managerial responsibilities COMPETENCIES - SKILLS Interact with integrity and professionalism when communicating with all departments in the business Assumes ownership and accountability for all actions and adheres to our company and department values Team-player skills with ability to solve problems, avoid conflict, meet deadlines and prioritize tasks Possess a high degree of attention to detail, accuracy and efficiency Works independently in a demanding environment Register with the IRS as an authorized user of their E-Services TIN Matching site - required High degree of professionalism and skill in verbal and written communications Strong organization skills and attention to detail Can handle a fast pace and high volume of transactions Looks for new efficiencies to bring to the organization Ability to handle special projects as assigned and work diligently to a successful conclusion Proven working experience as Accounts Payable specialist in a fast-paced environment Must have acumen in Accounts Payable practices and principles EDUCATION and EXPERIENCE Bachelor’s degree or equivalent work experience 2-4 years of experience with high volume accounts payable experience Strong computer aptitude, including abilities in Microsoft Office Experience with JD Edwards, Oracle, SAP, or other large ERP system in a Master Data Management and/or Accounts Payable role Knowledge of W8 and W9 tax documents JOB SPECIFICATIONS and WORK ENVIRONMENT Work Environment: This position can be in either Schaumburg, Ill or Alpharetta, GA and operates in a professional environment Position Type/Standard Schedule: This is a full-time position, Monday through Friday; 3 days onsite Travel: No travel is expected for this role DISCLAIMER Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. #LI-KZ1 Our Benefits Wheels recognizes benefits are a significant part of your employee experience, and we've created a robust benefits package that is market-leading, competitive offerings so you and your family can receive outstanding care. Please click here for an overview of the benefits available to you and your family. Pay Range: $53,900-$75,400 The base salary range for this position is listed above. This position is eligible to participate in the annual incentive plan which is based on company performance and individual performance. Compensation ranges are based on several factors including job function, level, and geographic location. Final offer amounts are determined by multiple factors including candidate experience, education, certifications, skill level and expertise, and may vary from the amounts listed here. EEO Statement Wheels is a Drug-Free Workplace. All employment is contingent on successful completion of drug and background screening. Wheels is an equal opportunity affirmative action employer and administers all personnel practices without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, marital status or domestic partnership status, disability, protected veteran status or military status, genetic information, or any other category protected under applicable law. Wheels is committed to taking affirmative steps to promote the employment and advancement of minorities, women, persons with disabilities and protected veterans. Wheels Is Committed to Making Our Organization One of the Best Places to Work The culture at Wheels is the secret to our 80+ years of success. And the reason people choose to join — and stay with — our team. When you join the team, you'll work with professionals who are passionate, friendly and smart. We foster a welcoming and inclusive environment for all, combined with the encouragement to continuously learn and grow. From day one, we invest in your long-term development through annual performance goals and reviews, educational and wellness programs, awards and celebrations, and more. Ready to experience the Wheels culture for yourself? 10 years average employee tenure 10 times recognized as one of Chicago's Best and Brightest Companies to Work For 50+ health, wellness and engagement benefits 2,500+ online learning programs Wheels is Invested in the Well-being of the Community and the World We Inhabit Diversity: Wheels deeply values the strength of diversity both in the communities we serve and our own employee base. This includes treating everyone as equal, respecting and valuing diversity, providing equal opportunity and fostering a safe space to work. Community: We are heavily involved in the communities where we operate. We offer opportunities for employees to make a positive impact through mentorship and tutoring elementary school students, participating in blood drives, donating to United Way and other charitable organizations in the greater Chicagoland and Toronto areas. Sustainability: Wheels is actively committed to becoming a cleaner fleet management company through recycling programs, public transportation support and more. We Are Dedicated to the Safety and Health of our Employees Our employees are critical to delivering on our commitment to client success, which is why we offer a variety of programs focused on the health and wellness of our people. Wheels Fosters More Than Just Work Relationships We hire people who have a customer-focused mindset and a strong collaborative nature. Because at Wheels, customer service and teamwork don't just happen in the office. It is during the informal moments when employee trust is strengthened and friendships are made. We value these moments, which is why we host departmental contests, summer gatherings, family events, holiday celebrations and more. At Wheels, your well-being is our priority. As part of our commitment to your health and well-being, we’re proud to offer access to the Advocate Health Care Wellness Portal—a personalized platform designed to help you take charge of your health journey. The 2026 Wellness Program is designed to support you in achieving your personal health goals. Best of all, it’s flexible and fits into your busy lifestyle. This program is designed to support your overall well-being—physically, emotionally, and financially—by providing tools and incentives that encourage healthy living. Apply tot his job